When to use this SOP

Use this before publishing any AI-assisted article, email, guide, product copy, or long-form social post.

What you need

The current draft
The approved source material
Your brand writing guide
The intended reader and desired outcome

The procedure

Follow these steps

01
Read the draft once without editing and identify the main promise it makes.
02
Verify names, dates, prices, product capabilities, technical instructions, and factual claims against sources.
03
Remove unsupported certainty, invented experience, fake quotations, and vague authority claims.
04
Check whether the opening reaches the useful point quickly and matches the reader's intent.
05
Replace generic AI phrases with concrete language, real examples, or firsthand context.
06
Break up dense lists when a short explanation would read more naturally.
07
Review links, headings, calls to action, and formatting as part of the reading experience.
08
Read the final copy aloud and correct sentences you would not naturally say.

Human checkpoint

Stop and review before continuing

The editor owns the final claim. A polished sentence is still a problem if nobody verified it.

Definition of done

Important claims are verified
The draft does not pretend to have experience it lacks
The voice is recognizable and consistent
The structure is easy to scan without becoming a list dump
The call to action fits the reader's next step

When the process gets stuck

If the draft needs line-by-line rescue, return to the brief and rewrite the weakest section instead of polishing unreliable copy.

Where automation fits

AI can flag possible issues and compare a draft against a style guide. A human should approve every substantive correction.

Optional AI assist

Use this after you collect the real inputs

This prompt can organize a first pass. Review the result against the SOP before using it.

Review this draft as an editor, not a ghostwriter.

Flag:
- Claims that need verification
- Unsupported certainty or invented experience
- Generic or robotic language
- Repetition and unnecessary list formatting
- Sections that do not serve the reader
- Voice mismatches
- Weak or irrelevant calls to action

Return a prioritized review with specific examples. Do not silently rewrite factual claims.

Reader and goal: [CONTEXT]
Brand voice: [VOICE NOTES]
Draft: [PASTE DRAFT]

Implementation path

Where to go from here

You have the process logic. The next step is choosing whether to keep building from the free library or get help mapping the messy version.

Use the SOP library

Browse the free SOP examples, adapt the steps, and test the process against one real piece of work before automating it.

Browse free SOPs

Need help applying it?

If this touches customers, content, reporting, sales follow-up, or team handoffs, a Workflow Review can help turn the messy version into a cleaner operating path.

Ask about a Workflow Review